Case study: Calvary Lutheran Primary School
How Calvary Lutheran Primary School simplified fee collection and improved the parent experience with School EasyPay through its TASS integration.
- South Australia
- 203 students
- Integration: TASS
- TASS Payment Schedules
Background
Calvary Lutheran Primary School is a small but thriving school community in South Australia, with a total enrolment of 203 students. It is part of a network of 48 Lutheran sites of learning, and is supported by the Lutheran Education Association and the Association of Independent Schools in South Australia.
Guided by its motto, REACH for Success, Calvary provides students with a safe, caring and aspirational environment where academic achievement and spiritual growth go hand in hand.
The challenges
Before School EasyPay, fee collection relied on manual work from a small finance team.
Manual and fragmented processes
Fee payments required significant hands-on administration with little room for efficiency.
Limited automation
Scheduling, tracking and uploading payment receipt files all had to be managed manually.
Pressure on financial resources
As a small school, the finance team had limited capacity to absorb the administrative burden.
“Before implementing School EasyPay with TASS Payment Schedules, Calvary was managing school fee payments through a more manual and fragmented process. Payment arrangements required significant administration and there was limited automation around scheduling, tracking, and manual uploading payment receipt files. This placed pressure on the finance function, particularly being a small school.”
The implementation
Because School EasyPay works directly with TASS, there was no process overhaul.
Quick and easy set-up
Setting up School EasyPay was simple for Calvary. The TASS integration meant no process overhaul, just a smoother way to manage fees.
Easy implementation
Implementation was straightforward. School EasyPay integrated directly with TASS, fitting naturally into how the finance team already worked.
Parent communication
Parents now manage their own payment details and choose a payment frequency that suits them, which has significantly reduced manual admin for the finance team.
Seamless operation
Since going live, payment follow-ups and manual processing have dropped significantly, freeing the finance team to focus on higher-value work.
The result
Less admin for the school, more control for parents.
Increased efficiency
With less time spent on payment follow-ups and administration, capacity has been freed up for other priorities and projects that add value to the school.
Benefits for parents
Parents found it easy to set up payment schedules through TASS Parent Lounge. The process was intuitive and, in most cases, needed no assistance, which reduced enquiries to the school.
Simple set-up
Set-up is straightforward and well supported. The TASS integration means School EasyPay fits naturally into existing processes with no disruptions.
Reduced manual follow-up
A noticeable reduction in payment follow-up and manual processing has delivered meaningful time savings across the year and more predictable cash flow.
Consistency in payments
Payments are more consistent, parents have greater control, and the administrative burden on the school has reduced significantly.
Top security
With payment details tokenised and securely stored, Calvary is fully PCI DSS compliant and protected at every step.
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